Clean Books, Project-Level Clarity, Confident Growth
Architects & Designers Bookkeeping & accounting Services in USA
Trueledgr is a specialised bookkeeping service for architects and designers, handling bookkeeping, receivables, payables, payroll, and customised financial reports.
Our industry-specific insights deliver cost clarity, cash control, and project-wise visibility, empowering you to make informed decisions, boost profitability, and scale your business with confidence.
From 1K+ Reveiw
Clean Books. Job-Level Clarity. Confident Growth.
Track budgets, time, and cash flow - and know every project's true profit with bookkeeping built for architects & designers.
You're managing projects, tracking milestones, coordinating with consultants, and juggling client demands across multiple timelines.
But when your books fall behind, everything slips. Your cash flow dries up, invoices go missing, and job profitability becomes a mystery. This leads to overservicing without charging, missing time entries, budget overruns, and last-minute scrambling at tax time with no clean reports or real visibility.
Here's what you're dealing with:
Messy Books Leave You Without Real Clarity
Without timely reconciliation, data piles up, leaving partial ledgers, wrong balances, and no accurate financial picture.
You don't know which projects are profitable
Revenue looks strong, but without job costing or tracked hours, profitability by project stays hidden, leading to blind decisions
Missed Invoices Leave Cash Stuck
No system for milestone billing, retainers, or hourly tracking - invoices go late, incomplete, and cash waits for months.
You're scrambling at tax time, with no clean reports
At filing season, your CPA's chasing missing numbers. There's no clean GL, no payroll summaries, and no categorised expenses.
Unpredictable Cash Flow With No Collections
Sales are strong, but invoices sit unpaid - without structured AR follow-up, cash flow stays unpredictable and frustrating.
Running Blind With No Dashboards or Reports
No dashboards or monthly visibility - receivables, WIP, and burn rates go untracked, leaving decisions based on guesswork
Trueledgr was built to fix exactly this.
We go beyond bookkeeping giving you clean financials, clear project profitability, and decision-ready reports all tailored to how your design business works.
What we do for Architects & Designers
Bookkeeping & Reconciliation:
Recording all income, purchases, payroll, and overhead project-wise
Categorising transactions using job codes for clean cost tracking
Reconciling bank and credit card accounts every month without fail
Allocating labour costs to jobs via synced time tracking tools
Posting accruals, prepaids, and adjusting entries to finalise books
Maintaining digital records of receipts, bills, and approvals
Reviewing GL, AR, and AP to deliver clean, CPA-ready financials
Payroll Management:
Setting up salaried staff and 1099 contractors with proper classifications
Tracking PTO, reimbursements, bonuses, and time entries by job
Processing payroll via Gusto/ADP with correct benefits and deductions
Allocating labour cost by project for job costing accuracy
Filing all federal/state payroll taxes and issuing W-2s/1099s
Maintaining audit-ready payroll records and year-end summaries
Accounts Receivable Management:
Creating milestone-based, retainer, or hourly invoices as per the contract
Applying payments to invoices and reconciling against bank records
Maintaining AR ageing buckets (0-30, 31-60, 61-90+ days) for visibility
Highlighting short-pays, bounced checks, and tracking collection issues
Sharing client statements and overdue follow-ups with project managers
Generating DSO reports, Monitoring AR trends and flagging high-risk accounts monthly
Accounts Payable Management:
Recording subcontractor, consultant, rent, and admin bills with correct tagging
Matching invoices to POs and ensuring approval before payment
Maintaining AP ageing by vendor and due date to prevent penalties
Routing bills through structured approval workflows with audit trails
Sharing weekly payment schedules with leadership for cash planning
Tracking advances and reconciling vendor statements for accuracy
Month-End Closures:
Posting accruals, prepaids, and final journal entries to close books
Reconciling revenue, purchases, and operating expenses
Locking bank accounts and verifying AR/AP balances for accuracy
Reviewing GL to fix misclassifications, duplicates, or spikes
Preparing P&L, Balance Sheet, and Cash Flow reports
Highlight spending anomalies, margin shifts, and trends
Filing DR-15 or sales tax returns with the right state authorities
Maintaining contractor W-9s and finalising records for CPAs
Coordinating with CPAs for 1065/1120 filings and tax prep annually
Looking for a better way to handle your finances?
You've seen what we handle. From QuickBooks to payroll, retainers to project-level tracking - we manage the backend so you get financial clarity, clean books, and decision-ready reports.
Let us show you how Trueledgr professional Stone Fabricator's bookkeeping service works.
What You Get Every Month
Transparent Pricing. Built Around You.
We charge based on the level of expertise and work your business actually needs. Every role is mapped to a real workload, so you only pay for what's valuable.
Bookkeeper
Handles daily transaction entries, bank/credit card reconciliations, expense categorization, and delivers clean monthly P&L and Balance Sheet.
Reporting Analyst (Mgt Accountant)
Handles monthly close, prepares custom reports & KPI dashboards, provides inventory & sales rep insights, plus cash flow forecasting, budgeting, and financial planning.
What you get
1
One dedicated Account Manager — your single point of contact.
2
A structured finance pod - we assign specialists; managed by an account manager.
3
Monthly books + custom reports, three layer review before delivery.
4
SOP-driven workflows with clear timelines & delivery accountability.
How our Process Works
From initial setup to ongoing support, we tailor bookkeeping solutions for architects & designers at every stage to fit your business and keep your finances in order.
Seamless Onboarding
We kick things off with a brief call, connect to your financial tools, and have your books set up accurately.
Streamlined Communication
Expect regular check-ins from your own account manager. Issues are flagged and resolved fast, so you always know what's happening.
Monthly Reports That Matter
Your books are closed and ready by the 5th of each month. Receive straightforward reports on P&L, Balance Sheet and Cash Flow.
Why Trust Trueledgr for Outsourcing Bookkeeping & Accounting Services?
We bring years of stone industry finance experience into your workflow, helping you buy smarter, sell faster, and grow stronger with every financial decision.
We've seen what holds architects & designers back and we fix it fast, with precision and clarity. Here's what sets us apart and makes us the best choice for outsourced bookkeeping services for the architects & Designers:
Deep experience in the stone industry
We've spent 5+ years solving financial challenges for architects & designers.
Clean Bookkeeping & Always CPA-Ready
Every entry is reconciled and reviewed to ensure your books stay tax-ready, audit-ready, and always ready for your CPA.
Reports That Drive Action
Track Job wise cost & profitability, comparing budget vs actual, get monthly custom reports & dashboards that guide real decisions.
One Structured Pod, One Point of Contact
Get a dedicated account manager + finance team (bookkeeping, account payables and receivables, reporting).
Built Into Your Workflow
We work seamlessly within Stone Profit Systems, QuickBooks, Gusto, ADP, Expensify and your existing tools, making no extra setup required.
Complete Confidentiality with Enterprise-Grade Data Security
We secure your financial data with 256-bit encryption, strict 2FA access controls, regular audits, and ISO-aligned systems to keep financial data safe.
Explore Trueledgr Launchpad - $15/ Hour, All Inclusive
Looking for a simpler way to manage all your financial needs?
If you're in your first year of business, this is the smartest time to set up your finances right - before the spreadsheets pile up, vendors multiply, or you lose sight of your cash flow.
Trueledgr LaunchPad isn't just monthly bookkeeping - it's your complete finance system:
bookkeeping, AR/AP, payroll, and reporting, all handled by a dedicated finance pod that works like your internal team.
From day one, we'll help you:
1
Set up clean books, accurate cash flow, and decision-ready reports.
2
Track the right KPIs that actually drive business decisions.
3
A structured finance pod - we assign specialists; managed by an account manager.
4
Get every output triple-reviewed for CPA-level accuracy.
For first-year founders only - includes a 15-day free trial.
Our Software Expertise
We are proficient in all major accounting and bookkeeping software platforms, ensuring seamless integration and efficient financial management for your business.
50+
Active Clients
100+
Projects Completed
09+
Software Expertise
10+
Years of Experience
15+
Skilled Professionals
Trueledgr's bookkeeping and custom reports have transformed our business. They manage landed costs, commissions, and reconciliations seamlessly, giving us financial clarity and confidence to scale Kiva Stones without blind spots.
Genevieve
Managing Director
Ready to Stop Worrying About Your Books?
Schedule a free, no-pressure consultation with a Trueledgr expert. We'll review your books, spot blind spots, and give you clarity — even if you don't sign up.
Our latest Blog
March 7,2025
Tax Services
Falling behind happens-but we're here to help you get back on track. Whether you're a few months or a few years behind.
Read More
March 7,2025
Staffing Solution
Falling behind happens-but we're here to help you get back on track. Whether you're a few months or a few years behind.
Read More
March 7,2025
Payroll Services
Falling behind happens-but we're here to help you get back on track. Whether you're a few months or a few years behind.
Read More
Frequently Asked Questions
Monthly Bookkeeping