Clean Books, Job-Wise Clarity, Stronger Margins
Stone Fabricators Bookkeeping & Accounting Services in USA
Trueledgr expertly handles bookkeeping, receivables, payables, payroll, and tailored financial reporting as a specialised bookkeeping service for stone fabricators.
Our industry-specific insights provide financial clarity and control, empowering you to make informed decisions, boost profitability, and scale your business with confidence.
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Clean Books. Job-Level Clarity. Stronger Cash Flow.
Track slabs, control costs, and know every job’s profit with expert bookkeeping for stone fabricators.
You’re juggling in-house installations, slab holds, sales team commissions, contractor payments, and new installs. At the same time, you need to track slabs in SPS and keep every job on schedule. When your books fall behind, everything gets harder.
Costs get out of sync. Margins shrink. Materials go unbilled. Payroll stacks up. Cash keeps getting stuck in accounts receivable. Instead of knowing your numbers, you scramble at month-end with no clear reports or job-level profit.
Here's what you're dealing with:
Messy Books Leave You Without Real Clarity
Without timely reconciliation, data piles up, leaving partial ledgers, wrong balances, and no accurate financial picture.
Unpredictable Cash Flow With No Collections
Late or incomplete invoices delay payments, and without structured billing or AR follow-up, cash flow remains unpredictable.
Dead Slabs Block Space, Capital, and Margins
Old holds, stale selections, and periodic analysis or ageing reports cause inventory to pile up shrinking margins and freezing working capital.
You don't know if jobs are profitable
Revenue looks fine, but without job costing, time tracking, or labor utilization, project-level profit stays hidden and quietly destroys margins.
You're scrambling at tax time, with no clean reports.
At filing season, your CPA's chasing missing numbers. There's no clean GL, no payroll summaries, and no categorised expenses.
Running Blind With No Dashboards or Reports
No dashboards or monthly visibility - receivables, WIP, and burn rates go untracked, leaving decisions based on guesswork.
Trueledgr was made to solve these problems.
We go beyond bookkeeping giving you financial control, real-time insight, and clear reports designed for the way stone fabrication works.
What we do for Stone Fabricators
Bookkeeping & Reconciliation:
Recording showroom, installer, and contractor sales by job or client
Reconciling all bank, credit card, and petty cash accounts monthly
Categorising slab purchases, CNC expenses, and OPEX using job/project codes
Allocating labour and material costs for job-wise margin visibility
Posting monthly accruals, prepaids, adjusting journal entries, and finalising books
Reviewing GL, AR, and AP for CPA-ready books and audit compliance
Maintaining digital records of receipts, invoices, and key contracts
Detecting duplicate entries and fixing errors to deliver clean ledgers
Tracking and reconciling petty cash usage (warehouse/showroom)
Payroll Management:
Processing payroll biweekly/monthly via Gusto, ADP, or Paychex
Collecting and reviewing timecards, commissions, PTO, reimbursements & OT
Importing payroll journals and reconciling with GL and system records
Ensuring compliance with state and federal tax laws
Finalising year-end payroll summaries and generating W2s/1099s
Maintaining audit-ready payroll documentation for all payees
Accounts Receivable Management:
Cross-checking SPS invoices with sales orders for accuracy
Creating milestone or retainer-based invoices tied to fabrication jobs
Maintaining AR ageing buckets (30/60/90+ days) for visibility and control
Sharing client account statements for timely reconciliation and follow-up
Flagging overdue balances to assigned sales reps or managers
Reconciling short-pays, bounced checks, credit notes, and advances
Generating rep-wise DSO reports and highlighting high-risk accounts
Accounts Payable Management:
Recording bills from slab suppliers, vendors, CNC maintenance and rentals
Maintaining AP ageing by vendor type and due date (30/60/90+ days)
Reconciling debit notes, vendor advances, and delivery discrepancies
Validating vendor statements to support reconciliations
Preparing weekly payment schedules to avoid late fees and protect trust
Segmenting AP reports by vendor category and liability type
Month-End Closures:
Posting final journal entries and closing the books monthly
Reconciling revenue, purchases, and expenses across all accounts
Locking all bank reconciliations and verifying AR/AP balances
Verifying all job-level costs and matching to sales invoices
Preparing monthly P&L, Balance Sheet, and Cash Flow statements
Filing DR-15 sales tax returns with the correct state (e.g. Florida)
Reviewing GL for duplicates, misclassifications, or financial spikes
Coordinating with CPAs on 1120/1065 filings and storing year-end docs
Looking for a better way to handle your finances?
We look after your Stone profit systems, QuickBooks, payroll, retainers, and job tracking. You get organized books, reliable numbers, and decision-ready reports.
Let's walk you through exactly how Trueledgr professional Stone Fabricator's bookkeeping service works.
What You Get Every Month
Transparent Pricing. Built Around You.
We charge based on the level of expertise and work your business actually needs. Every role is mapped to a real workload, so you only pay for what's valuable.
Bookkeeper
Handles daily transaction entries, bank/credit card reconciliations, expense categorization, and delivers clean monthly P&L and Balance Sheet.
Reporting Analyst (Mgt Accountant)
Handles monthly close, prepares custom reports & KPI dashboards, provides inventory & sales rep insights, plus cash flow forecasting, budgeting, and financial planning.
What you get
1
One dedicated Account Manager — your single point of contact.
2
A structured finance pod - we assign specialists; managed by an account manager.
3
Monthly books + custom reports, three layer review before delivery.
4
SOP-driven workflows with clear timelines & delivery accountability.
How our Process Works
From initial setup to ongoing support, we tailor bookkeeping solutions for stone fabricators. at every stage to fit your business and keep your finances in order.
Seamless Onboarding
We start with a quick consultation. We connect to your financial tools like Stone Profit System, QuickBooks, and Gusto/AD. Your books are set up with clean, accurate records from day one.
Streamlined Communication
Your dedicated account manager checks in weekly. You get simple updates, quick answers for any flagged items.
Monthly Reports That Matter
We reconcile and close your books by the 5th of each month. You get clean P&L, Balance Sheet, Cash Flow, and key reports—so you can make better business decisions.
Why Trust Trueledgr for Outsourcing Bookkeeping & Accounting Services?
With years of handling stone industry finances, we fit right into your workflow. We help you make smarter purchases, speed up sales, and grow your business with every decision.
We solve problems quickly for stone fabricators and get you back on track. Here's why our outsourced bookkeeping services for stone fabricators stand out:
Deep experience in the stone industry
We've spent 5+ years solving financial challenges for stone fabricators.
Clean Bookkeeping & Always CPA-Ready
Every entry is reconciled and reviewed to ensure your books stay tax-ready, audit-ready, and always ready for your CPA.
Reports That Drive Action
Track Job wise cost & profitability, to sales rep ROI, comparing budget vs actual, get monthly custom reports & dashboards that guide real decisions.
One Structured Pod, One Point of Contact
Get a dedicated account manager + finance team (bookkeeping, account payables and receivables, reporting).
Built Into Your Workflow
We work seamlessly within Stone Profit Systems, QuickBooks, Gusto, ADP, Expensify and your existing tools, making no extra setup required.
Complete Confidentiality with Enterprise-Grade Data Security
We secure your financial data with 256-bit encryption, strict 2FA access controls, regular audits, and ISO-aligned systems to keep financial data safe.
Explore Trueledgr Launchpad - $15/ Hour, All Inclusive
Looking for a simpler way to manage all your financial needs?
If you're in your first year of business, this is the smartest time to set up your finances right - before the spreadsheets pile up, vendors multiply, or you lose sight of your cash flow.
Trueledgr LaunchPad isn't just monthly bookkeeping - it's your complete finance system:
bookkeeping, AR/AP, payroll, and reporting, all handled by a dedicated finance pod that works like your internal team.
From day one, we'll help you:
1
Set up clean books, accurate cash flow, and decision-ready reports.
2
Track the right KPIs that actually drive business decisions.
3
A structured finance pod - we assign specialists; managed by an account manager.
4
Get every output triple-reviewed for CPA-level accuracy.
For first-year founders only - includes a 15-day free trial.
Our Software Expertise
We are proficient in all major accounting and bookkeeping software platforms, ensuring seamless integration and efficient financial management for your business.
50+
Active Clients
100+
Projects Completed
09+
Software Expertise
10+
Years of Experience
15+
Skilled Professionals
Trueledgr's bookkeeping and custom reports have transformed our business. They manage landed costs, commissions, and reconciliations seamlessly, giving us financial clarity and confidence to scale Kiva Stones without blind spots.
Genevieve
Managing Director
Ready to Stop Worrying About Your Books?
Schedule a free, no-pressure consultation with a Trueledgr expert. We'll review your books, spot blind spots, and give you clarity — even if you don't sign up.
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Frequently Asked Questions
Monthly Bookkeeping