Clean Books, Smarter Inventory, Stronger Profits
Stone Distributors & Suppliers Bookkeeping & Accounting Services in USA
Trueledgr expertly handles bookkeeping, receivables & payables, payroll, and tailored financial reporting as a specialised bookkeeping service for stone distributors & suppliers.
Our industry-specific insights provide financial clarity and control, empowering you to make informed decisions, boost profitability, and scale your business with confidence.
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Clean Books. Accurate Costs. Stronger Margins.
Track landed costs, control inventory, and stop margin leaks with expert bookkeeping for stone distributors & suppliers.
You're importing containers, chasing reps, managing holds, and trying to track slabs across Stone Profit Systems.
But when bookkeeping falls behind, everything slips. Your costs become inaccurate, your margins shrink, and cash continues to leak without warning. This leads to reordering blindly, overpaying on low-margin sales, and scrambling at tax time with no clear reports or real visibility.
Here's what you're dealing with:
Messy Books Leave You Without Real Clarity
Without timely reconciliation, data piles up, leaving partial ledgers, wrong balances, and no accurate financial picture.
Cash feels tight, even when sales are up
Without inventory ageing and periodic analysis , dead stock keeps piling up while hot items go out of stock.
Old slabs block space and freeze capital
Without inventory ageing or slab movement reports, dead stock keeps piling up while hot items go out of stock.
Blind Reordering Drains Cash and Inventory
There's no sync between sales and purchase planning. You lose cash to overstock while missing high-demand stones.
Untracked Landed Costs Make Margins Disappear
Without proper freight, duty, CHA your per-slab cost is a mystery and so is your margin.
Commissions are paid, but is the rep profitable?
Sales reps earn big, but you don't know if their deals are driving profit or just top-line growth with thin margins.
You're scrambling at tax time, with no clean reports.
At filing season, your CPA's chasing missing numbers. There's no clean GL, no payroll summaries, and no categorised expenses.
Old sales orders and holds jam your pipeline
Nothing's moving. Stale orders block new ones. You're unable to tell what's real, what's held, and what's dead.
Trueledgr was built to fix exactly this.
We go beyond bookkeeping giving you financial control, real-time visibility, and clean decision-making reports built for how stone distribution works.
What we do for Stone Distributors & Suppliers
Bookkeeping & Reconciliation:
Recording all daily sales, purchases, payroll, and overheads in QuickBooks
Categorising expenses by department: freight, import, warehouse, showroom, sales
Reconciling all bank and credit card accounts monthly
Matching received inventory with vendor bills and tracking landed cost components
Maintaining digital records of receipts, invoices, and key contracts
Posting monthly accruals, prepaids, adjusting journal entries, and finalising books
Detecting duplicate entries and fixing errors to deliver clean ledgers
Tracking and reconciling petty cash usage (warehouse/showroom)
Payroll Management:
Processing payroll biweekly/monthly via Gusto, ADP, or Paychex
Collecting and reviewing timecards, commissions, PTO, and overtime
Importing payroll journals and reconciling with GL and system records
Ensuring compliance with state and federal tax laws
Finalising year-end payroll summaries and generating W2s/1099s
Maintaining audit-ready payroll documentation for employees, contractors, and fabricators
Accounts Receivable Management:
Cross-checking SPS invoices with sales orders for accuracy
Maintaining AR ageing buckets (30/60/90+ days) for visibility and control
Sharing client account statements for timely reconciliation and follow-up
Flagging overdue balances to assigned sales reps or managers
Reconciling short-pays, bounced checks, credit notes, and advances
Generating rep-wise DSO reports and highlighting high-risk accounts
Accounts Payable Management:
Recording bills from domestic and international vendors (CHA, freight, suppliers)
Maintaining AP ageing by vendor type and due date (30/60/90+ days)
Reconciling debit notes, vendor advances, and delivery discrepancies
Validating vendor statements to support reconciliations
Preparing weekly payment schedules to avoid late fees and protect trust
Segmenting AP reports by vendor category and liability type
Month-End Closures:
Posting final journal entries and closing the books monthly
Reconciling revenue, purchases, and expenses across all accounts
Locking all bank reconciliations and verifying AR/AP balances
Validating invoice-level landed cost via SPS audits
Preparing monthly P&L, Balance Sheet, and Cash Flow statements
Filing DR-15 sales tax returns with the correct state (e.g. Florida)
Reviewing GL for duplicates, misclassifications, or financial spikes
Coordinating with CPAs on 1120/1065 filings and storing year-end docs
Looking for a better way to handle your finances?
You've seen what we handle. From SPS to QuickBooks, landed costs to sales tax, we manage the backend - so you get financial clarity, clean books, and decision-ready reports.
Let's walk you through exactly how Trueledgr Professional Stone Distributor's bookkeeping service works.
What You Get Every Month
Transparent Pricing. Built Around You.
We charge based on the level of expertise and work your business actually needs. Every role is mapped to a real workload, so you only pay for what's valuable.
Bookkeeper
Handles daily transaction entries, bank/credit card reconciliations, expense categorization, and delivers clean monthly P&L and Balance Sheet.
Reporting Analyst (Mgt Accountant)
Handles monthly close, prepares custom reports & KPI dashboards, provides inventory & sales rep insights, plus cash flow forecasting, budgeting, and financial planning.
What you get
1
One dedicated Account Manager — your single point of contact.
2
A structured finance pod - we assign specialists; managed by an account manager.
3
Monthly books + custom reports, three layer review before delivery.
4
SOP-driven workflows with clear timelines & delivery accountability.
How our Process Works
From initial setup to ongoing support, we tailor bookkeeping solutions for stone distributors & suppliers at every stage to fit your business and keep your finances in order.
Seamless Onboarding
We begin with a quick consultation, connect to your financial tools (Stone Profit System, QuickBooks, Gusto/ADP), and set up your books with clean, accurate records from day one.
Streamlined Communication
Your dedicated accounts manager stays in touch through weekly check-ins. You'll get clear updates, resolve flagged items quickly, and avoid back-and-forth.
Monthly Reports That Matter
Your books are reconciled and closed by the 5th of every month. We deliver clean P&L, Balance Sheet, Cash Flow, and Key reports that drive better business decisions.
Why Trust Trueledgr for Outsourcing Bookkeeping & Accounting Services?
We bring years of stone industry finance experience into your workflow, helping you buy smarter, sell faster, and grow stronger with every financial decision.
We've seen what holds distributors back, and we fix it fast, with precision and clarity. Here's what sets us apart and makes us the best choice for outsourced bookkeeping services for stone distributors & suppliers:
Deep experience in the stone industry
We've spent 5+ years solving financial challenges for stone distributors & suppliers, importers, and showrooms.
Clean Bookkeeping & Always CPA-Ready
Every entry is reconciled and reviewed to ensure your books stay tax-ready, audit-ready, and always ready for your CPA.
Reports That Drive Action
Track landed cost breakdowns to sales rep ROI, get monthly custom reports & dashboards that guide real decisions.
One Structured Pod, One Point of Contact
Get a dedicated account manager + finance team (bookkeeping, account payables and receivables, reporting).
Built Into Your Workflow
We work seamlessly within Stone Profit Systems, QuickBooks, Gusto, ADP, Expensify and your existing tools, making no extra setup required.
Complete Confidentiality with Enterprise-Grade Data Security
We secure your financial data with 256-bit encryption, strict 2FA access controls, regular audits, and ISO-aligned systems to keep financial data safe.
Explore Trueledgr Launchpad - $15/ Hour, All Inclusive
Looking for a simpler way to manage all your financial needs?
If you're in your first year of business, this is the smartest time to set up your finances right - before the spreadsheets pile up, vendors multiply, or you lose sight of your cash flow.
Trueledgr LaunchPad isn't just monthly bookkeeping - it's your complete finance system:
bookkeeping, AR/AP, payroll, and reporting, all handled by a dedicated finance pod that works like your internal team.
From day one, we'll help you:
1
Set up clean books, accurate cash flow, and decision-ready reports.
2
Track the right KPIs that actually drive business decisions.
3
A structured finance pod - we assign specialists; managed by an account manager.
4
Get every output triple-reviewed for CPA-level accuracy.
For first-year founders only - includes a 15-day free trial.
Our Software Expertise
We are proficient in all major accounting and bookkeeping software platforms, ensuring seamless integration and efficient financial management for your business.
50+
Active Clients
100+
Projects Completed
09+
Software Expertise
10+
Years of Experience
15+
Skilled Professionals
Trueledgr's bookkeeping and custom reports have transformed our business. They manage landed costs, commissions, and reconciliations seamlessly, giving us financial clarity and confidence to scale Kiva Stones without blind spots.
Genevieve
Managing Director
Ready to Stop Worrying About Your Books?
Schedule a free, no-pressure consultation with a Trueledgr expert. We'll review your books, spot blind spots, and give you clarity — even if you don't sign up.
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Frequently Asked Questions
Monthly Bookkeeping